IMPORTANT! The host and all panelists must use Chrome or the Desktop App to ensure the best possible quality and stability during your event.
1. Conduct a Dry Run
Use the same equipment, network, and setup that you plan to use during the webinar. Ensure all presenters attend to avoid unexpected issues.
2. Set Expectations for Questions
At the beginning of the webinar, inform the audience how questions will be handled—whether they’ll be addressed at the end, taken throughout the session, or selected based on relevance.
3. Maintain a Steady Pace for Demos
When demonstrating software or sharing content, avoid moving too quickly or scrolling rapidly. Screen refresh rates vary based on user bandwidth, so allow about 5 seconds for the audience to see changes on screen and 3-5 seconds for slide transitions.
4. Plan a Clear Ending
Define a clear stopping point for the core content within the scheduled time. This allows attendees to leave without feeling like they’re missing essential information. If you choose to extend for additional Q&A, ensure the official session has a proper closing.
5. Close Unnecessary Applications
Before the webinar starts, close all unnecessary apps, especially email, instant messaging, and notification-heavy programs. This prevents distractions, interruptions, and accidental exposure of sensitive information.
6. Start 2 Minutes Past the Hour
Begin the webinar 2 minutes after the scheduled time. This allows latecomers to join without making punctual attendees wait too long. Avoid delaying further—starting on time encourages better attendance habits.
7. Join Early and Use Pre-Webinar Slides
Log in at least 15 minutes early. Display a slide with a message like "The webinar will begin in 10 minutes" so attendees know they’ve successfully joined. Update the slide periodically with a countdown, and make verbal announcements confirming the audio is working.
8. Follow Up with the Recording
Send out the recorded presentation within 24 hours and inform attendees in advance that they will receive it. This proactive approach reduces follow-up emails and keeps engagement high while the content is still fresh.
By following these best practices, you’ll ensure a smooth and professional webinar experience for both presenters and attendees.